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Names and Objectives The name of the Club shall be the Golden Retriever Club of Hawaii, Inc. The Club shall be affiliated with the Golden Retriever Club of America.
The objectives of the Club shall be:
The Club shall not be conducted or operated for profit and no part of any assets or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.
The members of the Club shall adopt and may, from time to time, revise such by-laws as may be required to carry out these objectives.
CONSTITUTION Article I Membership Section 1
There shall be three types of memberships:
Dues shall be determined by the Board of Directors annually but shall not exceed $40.00 per year for family membership and $30.00 for single membership. Dues will be payable on or before the first day of January of each year. No member may vote whose dues are not paid for the current year. Dues for new members who have applied to join the club in July or later shall be one-half of the annual dues amount. New members received in December shall pay the total amount of annual dues for the following year and their membership shall be effective in December, providing all requirements for membership have been fulfilled. During the month of November, the Treasurer shall send to each member a statement of his dues for the ensuing year. Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these constitution and by-laws and the rules of the American Kennel Club. All applications are to be filed with the Treasurer together with dues for the current year, and each application is to be read and voted upon at the first meeting of the Board of Directors following receipt of the application. Applicants for membership who have been rejected by the Board may re-apply six months after such rejection. Membership may be terminated:
All meetings of the Board and General Membership shall be conducted in accordance with Robert's Rules of Order as amended. Meetings of the Club shall be held on the Island of Oahu, quarterly, including an annual meeting in December at such hour and place as may be designated by the Board of Directors. Notice of each such meeting shall be the responsibility of the Corresponding Secretary at least 10 days prior to the date of the meeting. The quorum for such meetings shall be twenty percent of the membership. Special General membership meetings may be called by the President, or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board and shall be called by the Corresponding Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such special meetings shall be held on the Island of Oahu at such place, date and hour as may be designated by the person or persons authorized herein to call such meetings. Notice of such a meeting shall be made by the Corresponding Secretary at least 5 days and not more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting and no other Club business may be transacted. The quorum for such meetings shall be twenty percent of the membership. Meetings of the Board of Directors shall be held on the Island of Oahu, every odd month beginning with January at such hour and place as may be designated by the Board. Notice of such meetings shall be made by the Corresponding Secretary at least five days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board. Special Board meetings may be called by the President, and shall be called by the Corresponding Secretary upon receipt of a written request signed by at least three members of the Board. Such special meetings shall be held on the Island of Oahu at such place, date and hour as may be determined by the person authorized herein to call such meeting. Notice of such meeting shall be made by the Corresponding Secretary at least five days and not more than ten days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted. A quorum for such a meeting shall be a majority of the Board. Each adult member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club. Members who reside on islands other than Oahu may vote on any issue by mail or e-mail providing the ballot is received by the Recording Secretary prior to the General Membership meeting. Proxy voting will not be permitted at any General Membership meeting or election. Directors and Officers Section 1
The Board shall be comprised of the President, Vice-President, Corresponding Secretary, Recording Secretary and Treasurer and at least 3 other people all of whom shall be members in good standing and all of whom shall be elected for one-year terms at the Club's Annual meeting as provided in Article IV. General management of the Club's affairs shall be entrusted to the Board of Directors. The Club's officers, consisting of the President, Vice-President, Corresponding Secretary, Recording Secretary and Treasurer shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.
Any vacancies occurring on the Board or among the offices during the year shall be filled for the unfilled term of office by a majority vote of all the then members of the Board at its first regular meeting following the creation of such vacancy, or at a Special Board meeting called for that purpose. The Club Year, Annual Meeting, Elections Section 1
The Club's fiscal year shall begin on the first day of January and end on the 31st day of December. The Club's official year shall begin with the first meeting in January and shall continue through the annual meeting in December. No person may be a candidate in a club election who has not been nominated. During the month of September the board shall select a Nominating Committee consisting of three members of which one shall be a member of the Board and serve as chairperson of that committee.
The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The nominated candidates for directorships who receive the greatest number of votes shall be declared elected. The annual meeting shall be held in the month of December at which time Officers and Directors for the ensuing year shall be elected by secret ballot from among those nominated. However, if all nominees are running uncontested, the chair may dispense with the secret ballot and declare the candidates elected by acclamation. They shall take office at the conclusion of the December annual meeting and retiring officers shall turn over to their successor in office all properties and records relating to that office. Committees Section 1
Discipline Section 1
Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or the breed. Written charges with specifications must be filed in duplicate with the Recording Secretary together with a deposit of $10.00 which shall be forfeited if such charges are not sustained by Board following a hearing. The Recording Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board Meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interest of the Club or the breed. If the Board considers that the charges do not constitute conduct which would be prejudicial to the best interests of the Club or the breed, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date of a hearing by the Board no less than three weeks nor more than six weeks there after. The Recording Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board may recommend suspension of the defendant from all privileges of the Club for not more than six months from the date of the hearing. And if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In any case, there shall be no restriction to the defendant's right to appear before his fellow members at the ensuing Club meeting which considers the Board's recommendations. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Recording Secretary. The Recording Secretary, in turn, shall notify each of the parties of the Board's decision and recommendations for penalties, if any. Suspension of a member from the Club or complete expulsion from membership may be accomplished only at a meeting of the Club following a Board hearing and upon the Board's recommendations as provided in Section 3 of this Article. Such proceeding may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date of the Board's recommendations of suspension and or expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board's findings and recommendations, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The meeting shall then vote by secret written ballot on the proposed suspension and or expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for suspension and or expulsion. Amendments Section 1
The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club whether voluntary or involuntary, or by operation of law, none of the property of the Club nor any proceeds there of nor any assets of the Club shall be distributed to any members of the Club, but, after payment of the debts of the Club, its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors. Section 1
At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows: Roll Call, Minutes of the last meeting, Officer's Report, Reports of Committees, Election of Officers and Board (at the annual meeting), Election of New Members, Unfinished Business, New Business, Adjournment. |
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